There are a number of hotels within close proximity of the venue. Accommodation is usually in great demand and you are advised to book early. We have arranged special discounts and allocations at several local hotels. Make your booking here 

Immersive AV are the official supplier of screens, laptops and other services, with a team of technicians available throughout the event to assist you. Order online here

Email: enquiries@immersiveav.com

Tel: 020 8961 2555

Earlybird Price Deadline 16/09/2024

Deadline 

N/A

Badges*

compulsory 

All exhibitors will require a badge to access the event. 

Please contact your Customer Success Manager to book your exhibitor badges. These need to be allocated by Tuesday 1st October

For queries, please email: customersuccess@internationalimagingcongress.com

Carpet 

(Provided by Showlite)

To purchase floor coverings and carpet for your space only stand order here

 Deadline  06/09/2024

(Provided by Olympia) 

To order stand catering or hospitality for your stand, please click here*

For queries, please fill out the form at the bottom of the exhibitor express page. 

*Additional power may be required for electrical items

(Subject to availability)

Contractor and Delivery Driver CDM*

compulsory

All contractors and delivery drivers who wish to enter the hall are required to complete this form to confirm you have read and understood the Site Rules and CDM regulations.

Deadline TBC

Electrics 

(Provided by Showlite)

Order your stand power and lighting using the order form

For queries, please email: TBC

Deadline  06/09/2024

Furniture 

(Provided by Creative Hire)

To view the furniture catalogue and order, please view online here. 

Tel: 01676 542 616
Email: info@creativehire.co.uk

Booking Deadline 24/09/2024

Graphics

(Provided by Showlite)

To order graphics for your stand, please see options here

For queries, please email: TBC

Deadline  06/09/2024

Health and Safety Declaration *

compulsory

All exhibitors are required to complete this form  prior to the event

If you require any further assistance please contact our Health & Safety Team here

26/08/2024

Olympia offers free Wi-Fi throughout the venue. If you wish to order hi-speed password-protected Wi-Fi coverage, wired internet connections or complimentary Wi-Fi access, you can do so through the venue using the online shop. You will need your stand number to place an order.

Early bird Deadline 

TBC

Deadline 

N/A

If you require storage of products or exhibits, deliveries or collections, shipping and handling or lifting services, please see here 

Email: Luke.titmus@Cevalogistics.com

Tel: 0121 782 8888 / 07977154090

Please book in your parking here 

TBC

Space Only stand plans and H&S documents*

compulsory

Stand plans will need to be submitted using this form.

If you require any further assistance contact our Health & Safety Team here

Stand Plan Inspection Fee *Compulsory 

A stand plan inspection fee of £295+VAT must be paid in full via this payment form before the submission of plans for review.  Receipt of this payment must be made in order to gain authorisation to start stand build onsite. 

All fees are charged per stand and can be made via this form by either the exhibitor or stand contractor.

Please note additional fees maybe required if your stand is Complex or you have Rigging on your stand.